Programme Assistant, Geneva

OHCHR - Office of the High Commissioner for Human Rights

Country: Switzerland

City: Geneva

Office: OHCHR Geneva

Grade: G-5


Closing date: Wednesday, 12 July 2017

Posting Title: Programme Assistant, G5


Job Code Title: Programme Management Assistant


Department/ Office: Office of the High Commissioner for Human Rights


Duty Station: GENEVA

 

Posting Period: 13 June 2017-12 July 2017

 

Job Opening number: 17-PGM-OHCHR-80451-R-GENEVA (X)

 

Staffing Exercise ID: N/A

 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 

Special Notice

 

Recruitment for this position is done on a local basis.

 

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

 

Having passed the Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.

 

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

 

Organizational Setting and Reporting

 

This position is located in the Civil, Political, Economic, Social and Cultural Rights Section of the Human Rights Treaties Branch of the Office of the High Commissioner for Human Rights (OHCHR). The incumbent reports to the Secretary of the Human Rights Committee.

 

Responsibilities

 

The incumbent

 

Assists in the organization of the meetings of human rights treaty bodies, namely the Human Rights Committee, particularly travel of participants, organization of conference rooms, and preparation of background materials and provides support during meetings.

Receives, formats and processes documents to be sent for editing and translation.

Assists in the preparation of missions of experts, including administrative requests.

Initiates administrative requests for meetings of team members; makes necessary arrangements for meetings, including issuance of invitations, preparation of attendance lists and agenda, correspondence and any follow-up action.

Monitors and keeps track of treaty body information and ensures that it is placed on the website and or relevant databases.-Assists in the retrieval of information relating to the treaty body system and produces reports according to needs of the members of the team.

Ensures the maintenance of the treaty body documentation database and webpages.

Prepares correspondence, reports, evaluation and justifications, maintains archives and files correspondence.

Assist with outreach and human rights mainstreaming initiatives.

Backstop colleagues during absences.

Performs any other duties assigned by the supervisor.

Gender EqualityHuman ResourcesHuman RightsHumanitarian LawProgramme ManagementTechnical CooperationTranslationUmoja

 

 

Competencies

 

PROFESSIONALISM : Knowledge of general office and administrative support including administrative policies, processes and procedures. Knowledge of the institutional context in which OHCHR operates. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING : Develops clear goals that are consistent with agreed strategies ; identifies priority activities and assignments ; adjusts priorities as required ; allocates appropriate amount of time and resources for completing work ; foresees risks and allows for contingencies when planning ; monitors and adjusts plans and actions as necessary ; uses time efficiently.

CLIENT ORIENTATION : Considers all those to whom services are provided to be « clients » and seeks to see things from clients point of view ; Establishes and maintains productive partnerships with clients by gaining their trust and respect ; Identifies clients needs and matches them to appropriate solutions ; Monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems ; Keeps informed of progress or setbacks in projects ; Meets timeline for delivery of products or services to client.

TECHNOLOGY AWARENESS : Keeps abreast of available technology ; Understands applicability and limitations of technology to the work of the office ; Actively seeks to apply technology to appropriate tasks ; Shows willingness to learn new technology.

Education

 

High school diploma or equivalent.

Work Experience

 

At least five (5) years of administrative experience, programme or project administration, technical cooperation or related area is required, of which preferably three (3) years within the United Nations.

Experience with an ERP system, such as Umoja, is desirable.

Experience in organizing meetings and travel will be an asset.

Languages

 

Fluency in English and knowledge of French are required.

Knowledge of a third UN official language is desirable.

Assessment

 

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

 

United Nations Considerations

 

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

 

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.

 

For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.

 

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted.

 

Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

 

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

 

No Fee

 

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

 

Job posted on 14 June 2017.


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