Bilingual Secretary

African Union

Job Title

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s

rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among

the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is

located in Addis Ababa, capital city of Ethiopia.


The ACERWC is an African Union Organ with the mandate to promote and protect the rights and welfare of

children in Africa. The Committee was established by the Organization of African Unity (OAU), now the African

Union (AU), by virtue of Article 32 of the African Charter on the Rights and Welfare of the Child (The African

Children’s Charter) as an independent treaty body.

In seeking to enhance the capacity of the ACERWC to effectively carryout its activities within its mandates,

effectively, the African Union intends to strengthen its human resources on filling in all its vacant post. Thus the

African Union Commission invites applicants who are citizens of Member States for the post of Bilingual

Secretary for ACERWC Secretariat within the Department of Social Affairs based in Addis Ababa Ethiopia.


Post: 1

Post Title: Bilingual Secretary

Grade: GSA4

Supervisor: Permanent Secretary of the ACERWC

Department: Social Affairs


Duty Station: Addis Ababa

Job Purpose

To provide secretarial and administrative support to the ACERWC Secretariat for smooth implementation of the



Major Duties and Responsibilities

• Type and proofread documents, reports, correspondences, messages, queries, etc as may be required

by assigned supervisors;

• Draft responses to routine correspondences for the signature of the supervisors;

• Receive guests/visitors/staff and provide them with basic information on relevant issues and


• Maintain a proper filing and recording system for all incoming and outgoing correspondences and


• Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and


• Keep an up to date diary of appointments for supervisors and other senior staff of the division;

• Keep equipment in use in good condition and report on defects for maintenance and other necessary


• Provide day to day routine administrative supports to various work units of the assigned Department /

Division / Units

• Perform reception services where required

• Perform any other relevant duty/responsibility assigned.


1. Academic Qualifications and Professional Work Experience

• A minimum of Diploma in secretarial or office management is required

• A higher qualification will be an added advantage

• A minimum of 5 years of relevant secretarial experience in a Government, private sector or international


2. Relevant Skills and Competences Required

Functional Skills

• Typing Speed : 50 words per minutes

• Excellent secretarial and office management skills

• Excellent interpersonal and communication skills;

• Excellent computer literacy Experience Microsoft office applications

• Excellent skills in structural editing as well as proof reading with a keen eye for detail;

Personal Abilities

• Capacity to work under pressure and in a multicultural environment;

• Good planning and organizational skills

Knowledge and Understanding

• Good knowledge of the workings of international organizations


3. Language Requirement:

Applicants must be proficient in at least two of the African Union working languages. Knowledge of one more or

several other working languages would be an added advantage.

4. Tenure of Appointment:

The appointment will be made on fixed term contract for a period of one (1) year, of which the first three months

be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to

satisfactory performance, funding availability and agreed deliverables.

5. Gender Mainstreaming:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

6. Remuneration:

The indicative salary attached to the position is an annual lump-sum of US$ 42,274.85 (GSA4 Step 5) inclusive

of all allowances for internationally recruited staff, and US$.17,605.35 inclusive of all allowances for locally

recruited staff.

7. How to Apply

All applications must reach the African Union Commission not later than 7th July 2017 through the AU

Commission's website

Applications are pre-screened by the system according to the published requirements of the job opening on the

basis of the information provided in the application. In relation to the requirements of the job opening, applicants

must provide complete and accurate information pertaining to their qualifications, including their education, work

experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate

applications may render that applicant ineligible for consideration for the job opening. Initial screening and

evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be

amended following submission. Candidates under serious consideration for selection will be subject to a

reference-checking process to verify the information provided in the application.


Directorate of Administration and Human Resource

Management, African Union Commission

Addis Ababa, Ethiopia



Job posted on 14 June 2017.

Please mention Human Rights Jobs while applying for this position.


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